Presentation and Submission Guidelines

Please note that only students from the London NERC DTP, the SSCP DTP, SCENARIO DTP, and SHEAR Studentship Cohort are eligible to present at this conference. The DTP requirements for student engagement can be found on the Instructions For Students page.

Abstract Submission is now closed.

Presenters should keep in mind that the conference audience is cross-disciplinary and therefore should pitch their presentations accordingly. All presentations must acknowledge funding bodies and cover material as cited in the abstract.


Oral Presentations

Oral presentations will be held on both days of the conference. Due to the number of presentations, most will run in parallel sessions. After the deadline for abstract submission (31st July 2018), students will be contacted by email to confirm their allocated day and slot for their presentation. Guidelines are provided below with further information regarding presentation logistics and submissions to be included in the confirmation emails:

  • Each presentation slot will last for 12 minutes, this is comprised of a 10 minute talk and 2 minutes for questions.
  • Presentations should be in a PowerPoint 2016 or PDF format. Please note that these files will need to be transferred onto the presentation computers on the morning of your talk. You will not be able to use your own laptop for your presentation.
  • Please practice your presentation to ensure you will not go over your allotted time.
  • Ensure slides are designed to be read clearly; avoiding text-heavy slides, text over images, and small font that might be difficult to read from the back of the lecture theatre. 
  • Internet access will be available on the presentation computers.
  • To help you from overrunning, time warnings will be provided by the session convener during your presentation. If you go over your allotted time, you may be interrupted by the session convener to allow for questions.

During your presentation, if you would like to ensure no photographs are taken of your research, then please indicate so using a clear 'no photography' sign in the corner of the slide. An example one is provided here. 

no-photography.jpg

Poster Presentations

Posters will be displayed on both days of the conference and will be available to view in the exhibition space during the designated sessions, breaks, and lunchtime. After the deadline for abstract submission (31st July 2018), students will be contacted by email to confirm their allocated day and slot for their presentation. Students are required to stand by their posters at their allocated time slot, and should ensure their poster is displayed for the entirety of their allocated day. Students presenting posters will have the opportunity to view other poster presentations on the same day. This information will be repeated in confirmation emails after the abstract submission deadline. Please see below for further information regarding poster presentations.

  • Please print your poster in portrait format in either A0 (84.1 cm by 118.9 cm) or A1 (59.4 x 84.1 cm) size. Posters must be printed prior to the conference as there are no onsite printing facilities.
  • Please keep in mind that your poster should be legible at a distance of 2 metres. Paragraph and figure captions should be at least 24-point font (0.8 cm height) and headers in at least 36-point (1.2 cm height).
  • It would be good for your poster to include a photo of yourself to help interested readers find you if they miss your time slot.
  • Ensure you order your presentation so that there is a clear narrative; grouping similar ideas together and labeling different elements to make it easier for the reader to follow.
  • Ideally posters should aim to have below 1,000 words (300-800 may even be sufficient).
  • If you intend on having an interactive element to your poster, please contact the Organising Committee to see if this can be accommodated.